Losing a loved one is one of life’s most difficult experiences, and navigating the immediate steps that follow can feel overwhelming. This is especially true when knowing who to contact when someone dies. This guide is designed to help you manage the responsibilities and decisions that arise, ensuring that you honor your loved one appropriately while also taking care of necessary legal and logistical matters.

1. Immediate Actions Within the First Few Hours

When someone passes away, there are immediate actions that need to be taken within the first few hours.

• Contact Medical Professionals (0-2 hours): If your loved one passed away at home and was not under hospice care, call emergency services or your doctor to officially pronounce the death. In a hospital or hospice, the medical staff will handle this for you.
  • Why: A death certificate cannot be issued until a medical professional officially pronounces the death.
• Inform Family Members and Close Friends (1-6 hours): Reach out to immediate family members and close friends to notify them of the death. This step is often emotionally challenging, but it’s important to ensure that loved ones are informed personally rather than through social media or other indirect means.
  • Why: Informing family members promptly allows them to begin their grieving process and start making necessary arrangements.

“Knowing who to call and when to take action is crucial and not often considered until a loved one passes away. This guide aims to provide a list and timeline of what actions to take and who to contact when someone dies.“

2. Within 24 Hours: Legal and Logistical Notifications

Once the initial shock has subsided, there are several legal and logistical matters to address.

• Contact the Funeral Home or Mortuary (4-24 hours): Select a funeral home or mortuary to take your loved one’s body into their care. If pre-arrangements were made, contact the specified provider; otherwise, choose a facility that aligns with your family’s needs and beliefs.
  • Why: The funeral home will guide you through the process of planning the funeral or memorial service and help with obtaining the death certificate.
• Obtain Multiple Copies of the Death Certificate (8-24 hours): Request multiple copies of the death certificate from the funeral home or the medical professional who pronounced the death. Typically, you will need at least 10 copies.
  • Why: The death certificate is required for settling the deceased’s estate, claiming life insurance, closing accounts, and more.
• Inform the Deceased’s Employer (12-24 hours): If your loved one was employed at the time of their death, inform their employer as soon as possible. The employer can assist with any outstanding pay, life insurance benefits, and the cessation of health insurance.
  • Why: It’s important to ensure that any benefits due to the deceased or their beneficiaries are processed in a timely manner.

3. Within the First Few Days: Planning and Documentation

The days following a death involve planning the funeral or memorial service and beginning the legal process of settling the estate.

• Plan the Funeral or Memorial Service (1-4 days): Work with the funeral home to plan the funeral, burial, or cremation. Decisions include the type of service, location, date, and any specific wishes your loved one may have had.
  • Why: A well-planned service can provide comfort to grieving loved ones and appropriately honor the deceased’s memory.
• Notify the Social Security Administration (1-3 days): The funeral home may notify Social Security on your behalf, or you may need to do so directly. This step is crucial for stopping Social Security payments and initiating any survivor benefits.
  • Why: Prompt notification prevents overpayment and ensures that any eligible survivors receive benefits.
• Contact a Probate Lawyer (2-5 days): Engage a probate lawyer to help you navigate the legal process of settling your loved one’s estate. They will assist with validating the will, if there is one, and managing the distribution of assets.
  • Why: A probate lawyer ensures that the estate is handled according to the law, minimizing legal disputes and ensuring that all debts and taxes are paid.
• Notify Life Insurance Companies (aff) (2-5 days): Contact any life insurance companies to begin the claim process. Provide them with a death certificate and any other required documentation.
  • Why: Claiming life insurance benefits is crucial for covering funeral costs and supporting dependents. Learn more about Navigating the Claims Process.

4. Within the First Few Weeks: Financial and Administrative Tasks

As the immediate arrangements are made, focus shifts to managing financial and administrative responsibilities.

• Close Bank Accounts and Notify Financial Institutions (1-2 weeks): Contact the deceased’s bank and other financial institutions to close accounts, stop automatic payments, and transfer assets to the beneficiaries.
  • Why: This prevents unauthorized access to the accounts and ensures that the assets are distributed according to the will or estate plan.
• Cancel or Transfer Utilities, Subscriptions, and Other Services (1-2 weeks): Make a list of all utilities, subscriptions, and services in your loved one’s name, and cancel or transfer them as needed.
  • Why: This helps to avoid unnecessary charges and ensures that no essential services are cut off prematurely.
• Review and Manage Estate Assets (1-3 weeks): With the help of a probate lawyer, begin the process of managing and distributing the estate’s assets. This includes selling or transferring ownership of property, handling investments, and paying off any debts.
  • Why: Proper management of the estate ensures that all legal obligations are met and that the deceased’s wishes are honored.

“By understanding the legal and administrative process that takes place when someone passes away, it can give you peace of mind or at very least breathing room to tackle your own grieving and other roadblocks you may face during this time of loss.”

5. Within the First Few Months: Finalizing the Estate

The months following a death involve wrapping up any remaining legal and financial matters.

• File the Will with Probate Court (2-6 weeks): If you haven’t already, file the will with the local probate court to begin the formal process of estate administration.
  • Why: Filing the will is necessary for the legal transfer of assets to beneficiaries and ensures that the estate is settled according to the deceased’s wishes.
• Distribute Assets to Beneficiaries (2-6 months): Once debts and taxes are paid, distribute the remaining assets to the beneficiaries as outlined in the will or according to state law if there is no will.
  • Why: Timely distribution of assets helps to prevent disputes among beneficiaries and ensures that everyone receives their inheritance.
• File Final Tax Returns (3-6 months): The executor of the estate is responsible for filing the deceased’s final federal and state tax returns. This may include income tax, estate tax, and inheritance tax, depending on the size of the estate.
  • Why: Filing the final tax returns is a legal requirement and ensures that the estate is in good standing with tax authorities.

The Steps after a loved one dies… Why it’s Important

Navigating the aftermath of a loved one’s death is a challenging and emotional journey, but by following these steps, you can ensure that all necessary tasks are handled with care and respect. Remember to lean on family, friends, and professionals for support during this time. Each action you take honors your loved one’s memory and helps you move forward with the confidence that their affairs are in order. Want to know more, please read our guide on immediate steps to take after a sudden loss.

Author: Gabriel Killian